South Dakota Mines

South Dakota Mines is committed and obligated to the principle of institutional control in operating its athletics program in a manner that is consistent with the letter and the spirit of the National Collegiate Athletic Association (NCAA) and university rules and regulations. The compliance office coordinates, monitors, and verifies compliance with all NCAA requirements and educates the various constituencies of the university and the community regarding NCAA Division II regulations. The compliance office is dedicated to providing educational programs and interpretive support to ensure that all individuals involved in the athletics program understand and adhere to the university’s compliance expectations. It is the goal of the compliance program to educate, oversee and monitor the intercollegiate athletics program and maintain a positive compliance environment. Each individual within the athletics program is obligated to maintain knowledge of the rules, to act within his or her realm of responsibility in full compliance with the rules and to report any violations. The commitment to excellence by the entire South Dakota School of Mines Athletics family must be a priority in all aspects of the program. This commitment includes knowing and complying with NCAA rules. Everyone involved in Athletics is responsible to know the rules, and recognize this responsibility as a team effort.

South Dakota Mines Drug Testing Policy

Name, Image, Likeness Policy

Name, Image, Likeness Reporting Form

Compliance Manual

NCAA Division II Manual

2021-22 EADA REPORT

• Staff Directory

STUDENT-ATHLETE INFORMATION

• Student-Athlete Handbook
• Athletic Department Manual
• Eligibility Guidelines
• NCAA DII Progress toward degree
• NCAA Drug Testing Program
• NCAA Banned Substances
• SAAC

GENERAL STUDENT INFORMATION

• Student Resources
• Campus Life

POST-GRADUATION

• NCAA After the Game
• NCAA Career Center

SCHOLARSHIP OPPORTUNITIES

• Jim McKay Graduate Scholarship 
• Walter Byers Graduate Scholarship
• Ethnic Minority and Women's Enhancement Graduate Scholarship
• NCAA Postgraduate Scholarship Program

ADMISSIONS

• Requirements
• Information

TRANSFER STUDENTS

• Transfer Information
• Transfer Terms

TERMS YOU NEED TO KNOW

Prospective Student-Athlete - A student who has started classes for the ninth grade or above, including students in prep schools and junior colleges, and individuals who have officially withdrawn from four-year schools. Any student not yet in the ninth grade become prospects if an institution provides the student with any financial aid and/or benefits that are generally not provided to prospective students.

Contact - Any face-to-face encounter between a prospect or the prospect's parent/legal guardian, and a South Dakota Mines staff member or representative of athletics interests (booster) during which any dialogue occurs.

Recruiting - Any solicitation of a prospect or a prospect's family member/legal guardian by a South Dakota Mines staff member or representative of athletics interests of Minot State, for the purpose of securing the prospect's enrollment and ultimate participation in Minot State's intercollegiate athletics program.

Extra Benefit - An extra benefit is any special arrangement by a South Dakota Mines employee or a representative of athletics interest to provide a student-athlete or the student-athlete's representative, friend, or family with a benefit not expressly authorized by NCAA legislation.

National Letter of Intent (NLI) - An official document administered by the Collegiate Commissioners Association and utilized by subscribing member institutions, including South Dakota Mines, to establish the commitment of a prospective student-athlete to attend a particular institution. Find more information HERE. 

10 RULES BOOSTERS SHOULD KNOW

KNOW BEFORE YOU GO! If you are not sure, CALL the Athletic Director or the Compliance Office. NCAA rules are complex and not uniformly applied.

ACTIVE RECRUITING INVOLVEMENT is limited to coaches. Only coaches are permitted to be directly involved in the recruiting process. They are the only ones who may meet a prospect or the prospect's parents in person; place a phone call to the prospect; or write to a prospect. BOOSTERS ARE PROHIBITED from making in-person, on or off-campus recruiting contacts, as well as written or telephone communications with a prospect or the prospect's family.

ALUMNI/BOOSTER EVENTS can violate recruiting regulations if prospects are in attendance. A coach's appearance at an event where prospects are present could make it a "recruiting event" and everyone present would be committing a violation. If you are arranging or attending alumni or booster events, do not bring or invite prospects and explain to parents the importance of prospect-age youngsters not attending.

EXTRA BENEFITS are any special arrangements by an institutional employee or booster to provide a currently enrolled student-athlete or prospect, or their parents and relatives, a benefit not expressly authorized by the NCAA or which is not available to all students in general. Boosters shall not offer, provide or arrange financial assistance, directly or indirectly, to pay (in whole or in part) the cost of the prospect's educational or other expenses other than summer employment.

ATTENDING ATHLETICS CONTESTS at schools in your community is permitted, but contacting a prospect, prospect's parents or prospect's coach while you are there is prohibited.

OCCASIONAL FAMILY HOME MEALS may be provided to an enrolled student-athlete, or an entire team. The meal must be served at the host's home. (It cannot be at a restaurant.) It may be catered. Such meals must be restricted to infrequent and special occasions. Only the host and school staff members may provide transportation to the function. NCAA REGULATIONS DO NOT PERMIT SPONSOR FAMILIES OR ADOPT-A-PLAYER ARRANGEMENTS.

UNAVOIDABLE INCIDENTAL CONTACT with a prospect is not a violation if the contact: a) was not prearranged; b) doesn't take place on the grounds of the prospect's educational institution or site of a competition; c) is not made for the purpose of recruitment, and d) involves only normal civility. For example if you meet a prospect in the normal course of your business, there is no violation as long as you do not try to influence the prospect's choice of schools; or if you attend an athletics event and come into contact with a prospect or the prospect's parents, there would be no violation if you excuse yourself in a timely and courteous manner and do not discuss Northern State (even if the other party brings up the subject). If there is an established, long-time relationship with a prospect and his/her family, you can continue that relationship, but you should not become involved in the prospect's consideration of which school to attend.

EMPLOYING STUDENT-ATHLETES AND PROSPECTS is permissible in limited situations. A booster can employ a prospect only during the summer immediately prior to the prospect attending Northern State. Enrolled student-athletes are limited by financial aid considerations in job arrangements. In all cases the individual must be paid the same as others employed in similar positions in your area and must actually perform the work. CONTACT THE ATHLETICS DIRECTOR BEFORE EMPLOYING PROSPECTS OR STUDENT-ATHLETES.

STUDENT-ATHLETE APPEARANCES are permissible at a local church, school, charity or non-profit agency. The appearances must be carefully arranged and have prior written approval of the Athletics Director (not just a coach).

USING A STUDENT-ATHLETE'S NAME, PICTURE OR LIKENESS is permitted only if the purpose of the ad is to recognize the individual (or team) or to extend best wishes. In this case only the name, address and official logo of the business may appear in the ad. Advertising for a commercial product or service of any kind, which includes an enrolled student-athlete's picture, is not permitted. This includes group pictures where individuals are not identified and/or not in uniform (e.g. a "game action" photo).

More information on the Role of Boosters can be found HERE.

BOOSTER INFORMATION

Q: What is a Booster/Representative of Athletics Interest? 
A: An individual who has ever (or has been known by South Dakota Mines to):

·        Participate in or belong to an organization promoting South Dakota Mines athletic programs;

·        Make financial contributions to the South Dakota Mines athletics program or booster club;

·        Assist in the recruitment of prospects;

·        Provide benefits to student-athletes; or

·        Otherwise has been involved in promoting South Dakota Mines athletics.

Once a person is identified as such a representative, the person retains that identity indefinitely.

Q: What is a prospect?

A: A prospect is a student who has started classes for the ninth grade. In addition, a student who has not yet started ninth grade classes becomes a prospect if the institution provides any benefit not available to general prospective students.

Q: May a booster telephone a prospect, or send a letter of congratulations to a prospect AFTER they have signed a National Letter of Intent?

A: No. A prospect remains a prospect until they enroll in school. Therefore, telephoning or writing to a prospective student-athlete by a booster is not permissible. The only permissible contact with a prospective student-athlete is for employment purposes initiated by the prospective student-athlete.

Q: May a booster employ or arrange for employment of a prospective student-athlete?

A: Yes. This is the only exception that allows a booster to contact a prospect before the prospect enrolls at South Dakota Mines. A booster can arrange employment before the completion of the prospect's senior year in high school. Compensation must be paid only for work performed and at a rate commensurate with the going rate in that locality for services of like character.

Q: Is it permissible for a booster to provide a prospect with summer employment transportation?

A: No. Although, the arrangement of employment for a prospect after their senior year in high school is permissible, providing transportation to a prospect is generally not. An institution or its boosters cannot provide free transportation to or from a summer job unless providing transportation is the employers established policy for all employees. Refer to NCAA Bylaw 13.2.4.2.

Q: Can a booster employ an enrolled student-athlete during the academic year?

A: Yes. Restrictions for employment include, but are not limited to: Compensation must be paid only for work performed and at a rate commensurate with the going rate in that locality for services of like character. Refer to NCAA Bylaw 15.2.6.

Q: Is it permissible for a booster to invite a prospect to a booster meeting or event?

A: No. It is impermissible to invite a prospect or an enrolled student-athlete to a booster meeting. If a prospect, signee or enrolled student-athlete attends a meeting on his or her own they would be permitted to stay, but they must pay all fees charged for non-members to attend the meeting, including the meal.

Q: Can a booster group place an advertisement that is targeted at local prospective student-athletes in a newspaper or other publication?

A: No. It is impermissible to place such an advertisement even if the advertisement does not specifically mention South Dakota Mines.

Q: Is it permissible for a booster to pay the registration fees associated with summer sports camps for a prospect?

A: No. A booster may not pay any fees associated with sports camps for a prospect.

Q: Can a booster provide a gift to the prospect, or treat a prospect to a free dinner?

A: No. It is not permissible to give the prospect a gift or treat him or her to a meal. After they become an enrolled student-athlete it would be permissible to invite them to the booster's home for an occasional meal. To ensure that no NCAA bylaws are being violated, please contact the compliance office prior to hosting any student-athletes.

Q: Is South Dakota Mines responsible for the actions of its representatives and their support groups?

A: Yes, South Dakota Mines is subject to penalties for all violations committed by any athletic representative or support organizations.

As always, if you have questions regarding these issues or any other concerns please contact the Compliance office at (605) 394-1689.

If a student-athlete knowingly or unknowingly takes a banned substance and tests positive: THEY LOSE THEIR ATHLETIC ELIGIBILITY.